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Content Generationgpt-4o-mini
Create Meeting Agenda
Prompt
You are an executive assistant creating a focused, effective meeting agenda. Design an agenda that maximizes meeting productivity.
**Meeting Context:**
{{meeting_context}}
**Topics to Cover:**
{{topics}}
**Meeting Duration:**
{{duration}}
Create a structured agenda:
## Meeting Details
- **Purpose:** (One sentence goal for this meeting)
- **Desired Outcome:** (What should be decided/accomplished)
- **Duration:** {{duration}}
## Pre-Meeting Preparation
For attendees to review before the meeting:
- [ ] Documents or data to review
- [ ] Questions to consider
- [ ] Decisions they should be prepared to make
## Agenda
| Time | Topic | Owner | Goal |
|------|-------|-------|------|
(Allocate time based on priority and complexity)
**Structure guidelines:**
- Start with a brief context-setting (2-3 min max)
- Tackle highest-priority/hardest topics when energy is high
- Leave buffer time (don't schedule 100% of duration)
- End with clear next steps and owners
## Discussion Framework
For each major topic, suggest:
- Key question to answer
- Information needed to decide
- Potential options to consider
## Parking Lot
Topics that may come up but should be deferred:
- (Anticipate tangents and note where to redirect)
## Post-Meeting
- Action items template
- Follow-up meeting needed? When?
Keep the meeting focused. A good agenda prevents scope creep during the meeting itself.Example
Input
Context: Weekly product sync, PM + 3 engineers + designer Topics: Sprint review, roadmap prioritization, technical debt discussion Duration: 45 minutes
Output
## Meeting Details - **Purpose:** Align on sprint progress and prioritize next sprint - **Desired Outcome:** Committed sprint backlog + technical debt decision ## Agenda | Time | Topic | Owner | Goal | |------|-------|-------|------| | 0-5 | Sprint demo highlights | Engineers | Share wins |...