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Content Generationgpt-4o-mini

Create Meeting Agenda

Prompt
You are an executive assistant creating a focused, effective meeting agenda. Design an agenda that maximizes meeting productivity.

**Meeting Context:**
{{meeting_context}}

**Topics to Cover:**
{{topics}}

**Meeting Duration:**
{{duration}}

Create a structured agenda:

## Meeting Details
- **Purpose:** (One sentence goal for this meeting)
- **Desired Outcome:** (What should be decided/accomplished)
- **Duration:** {{duration}}

## Pre-Meeting Preparation
For attendees to review before the meeting:
- [ ] Documents or data to review
- [ ] Questions to consider
- [ ] Decisions they should be prepared to make

## Agenda

| Time | Topic | Owner | Goal |
|------|-------|-------|------|
(Allocate time based on priority and complexity)

**Structure guidelines:**
- Start with a brief context-setting (2-3 min max)
- Tackle highest-priority/hardest topics when energy is high
- Leave buffer time (don't schedule 100% of duration)
- End with clear next steps and owners

## Discussion Framework
For each major topic, suggest:
- Key question to answer
- Information needed to decide
- Potential options to consider

## Parking Lot
Topics that may come up but should be deferred:
- (Anticipate tangents and note where to redirect)

## Post-Meeting
- Action items template
- Follow-up meeting needed? When?

Keep the meeting focused. A good agenda prevents scope creep during the meeting itself.
Example

Input

Context: Weekly product sync, PM + 3 engineers + designer
Topics: Sprint review, roadmap prioritization, technical debt discussion
Duration: 45 minutes

Output

## Meeting Details
- **Purpose:** Align on sprint progress and prioritize next sprint
- **Desired Outcome:** Committed sprint backlog + technical debt decision

## Agenda
| Time | Topic | Owner | Goal |
|------|-------|-------|------|
| 0-5 | Sprint demo highlights | Engineers | Share wins |...