Client Management

Every Client, Every Instance, One Dashboard

Organize clients with multiple n8n instances, track per-client metrics, and monitor LLM budgets. No more spreadsheets or scattered notes.

Organize Clients FreeSee All Features
Unlimited clientsMulti-instance supportBudget tracking
Client Management Dashboard

Why Client Management Gets Messy

As your client base grows, tracking everything gets harder.

Scattered Client Data

Client info in your CRM, n8n credentials in a password manager, workflow notes in docs. When something breaks, you're hunting across five different places.

No Per-Client Visibility

You know total executions across all clients, but which client had the most failures this week? Who hasn't run a workflow in a month? That takes manual digging.

Budget Tracking by Spreadsheet

Tracking LLM budgets per client in a spreadsheet is tedious and error-prone. You find out about overages when clients complain about invoices.

Client Management Built for Scale

Everything you need to keep track of clients, their instances, and their metrics.

Client Profiles

Each client has a profile with contact info, notes, timezone, and monthly LLM budget. Everything in one place.

Multi-Instance Support

Assign multiple n8n instances to one client. See aggregated metrics across all their instances without switching views.

Per-Client Metrics

Total executions, success rate, failure count, time saved, LLM costs - all scoped to each client and filterable by date range.

Budget Tracking

Set monthly LLM budgets per client. See budget usage percentage and get alerts at 80% and 100% thresholds.

Client Risk Detection

Automatically flag clients with failure rates above 20%. Know who needs attention before they reach out.

Workflow Inventory

See all workflows across all of a client's instances. Execution counts, success rates, and time saved per workflow.

Your Client Base at a Glance

From high-level overview to detailed per-client metrics.

Client List

Client List

All clients with key metrics at a glance

Client Detail

Client Detail

Deep dive into any client's instances and workflows

Client Metrics

Client Metrics

Executions, success rates, and time saved over time

Get Organized in Minutes

1

Add a Client

Name, contact email, timezone, and optional notes

2

Connect n8n Instances

Add API keys for each of the client's n8n instances

3

Set Budget (Optional)

Configure monthly LLM budget for automated tracking

Frequently Asked Questions

Can a client have multiple n8n instances?
Yes. Many clients have separate n8n instances for development, staging, and production, or for different departments. Administrate lets you assign multiple instances to one client and see aggregated metrics across all of them.
What client information is stored?
Each client profile includes name, a unique code (for internal reference), contact email, timezone, notes, and an optional monthly LLM budget. All client data is scoped to your account and not shared.
How do budgets work?
You set a monthly budget in dollars for each client. Administrate tracks LLM costs attributed to that client and shows budget usage as a percentage. You receive alerts when clients approach 80% and exceed 100% of their budget.
What does 'client at risk' mean?
A client is flagged as 'at risk' when their failure rate exceeds 20% over the selected date range. This helps you identify clients who might be having problems with their automations before they contact you.
Can I see historical data per client?
Yes. Use the date range picker to view client metrics for any time period. See execution trends, failure counts, and LLM costs over weeks, months, or custom ranges.
How do I assign LLM costs to clients?
When you connect an LLM provider, you map each project or API key to a client. Costs from those projects are automatically attributed to the assigned client.

Stop Juggling Client Spreadsheets

Add your first client and connect their n8n instances. See metrics in minutes.

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